Monitor Project Bids, Track Outcomes, and Measure Revenue Potential in One Sheet
Managing multiple bids and proposals across clients or projects can quickly become overwhelming without a structured system. The Bid Tracking Template offers an Excel-based solution to help you stay organized, monitor bid status, and assess performance over time. It’s designed to log, update, and summarize all your proposal activity in one clean workbook.
Whether you’re in construction, consulting, creative services, or public tenders, this tool ensures you never lose track of opportunities—or insights.
Workbook Overview – Worksheet Functions and Structure
The Excel file includes two linked worksheets that together manage both data entry and high-level bid reporting:
Bid Details Sheet
This is the primary input sheet where all bid-related data is recorded. Fields typically include:
- Client Name / Organization: To identify the bidding party
- Project Description: A short summary of the opportunity
- Bid Value: Estimated or proposed contract amount
- Bid Date / Submission Deadline: For planning and tracking
- Status Column: Indicates if the bid is Submitted, Won, Lost, Pending, or Cancelled
- Notes / Comments: For internal tracking, negotiation feedback, or reminders
Each row represents a single bid or proposal. This sheet functions as your operational hub for tracking all submitted or upcoming bids.
Summary Sheet
This is an automated dashboard that pulls data from the “Bid Details” sheet and displays key bid performance indicators such as:
- Total Number of Bids
- Total Value of Bids Submitted
- Won vs Lost Bids (including percentage success rate)
- Value of Won Projects vs Lost Opportunities
- Average Bid Size or Win Value
Conditional formatting and charts may also be present to give at-a-glance insights into trends, win rates, or high-performing client segments.
Together, these sheets form a complete pipeline management system—ideal for business development, sales teams, and executive reviews.
Use Cases for Business Development and Bidding Teams
The Bid Tracking Template is practical for a wide range of industries and roles:
- Construction and engineering firms: Manage bids for tenders and infrastructure projects
- Creative agencies: Track pitch submissions for design, branding, or campaign work
- Consulting firms: Log proposals submitted to private clients or government bodies
- Freelancers or small businesses: Stay on top of potential contracts and deadlines
- Sales teams: Monitor opportunities in RFP, RFQ, or pre-sale stages
- Grants and non-profits: Track grant proposals, funding outcomes, and timelines
Its flexibility and Excel foundation make it easy to adapt, filter, or extend.
Benefits of Using a Bid Tracking Excel Template
Compared to scattered emails, PDFs, or CRM notes, this template gives you:
- A centralized system to monitor all bids
- Real-time updates on proposal statuses
- Insight into win/loss ratios and trends
- A simplified dashboard for quick reporting
- Accountability for deadlines and outcomes
As a result, it helps you prioritize high-value opportunities and optimize your proposal strategy.
Download and Start Tracking Your Bids Effectively
The Bid Tracking Template makes it easier to stay organized, report progress, and improve your chances of winning more projects. Whether you’re handling 10 bids or 100, this Excel tool keeps you in control.
Download now and simplify your bid management process with real-time tracking and visibility.
Explore more tools in our Excel Template Library for project tracking, financial reports, and sales performance dashboards.
