Track Fuel Consumption, Calculate Mileage, and Reduce Costs with a Smart Excel Log
Keeping a close eye on fuel efficiency is essential for managing vehicle expenses—whether you’re an individual commuter, a fleet manager, or a rideshare driver. The Gas Mileage Tracker Template is an easy-to-use Excel file that helps you record fuel fill-ups, calculate miles per gallon (MPG), and identify patterns in fuel consumption over time.
This tool is ideal for anyone looking to improve fuel economy, monitor costs, or stay on top of car maintenance.
Worksheet Overview – How the “Mileage Calculator” Works
The template consists of a single worksheet titled “Mileage Calculator”. It provides a detailed yet simple structure to log vehicle data and automatically calculate key metrics.
- Fuel Tracking Table
The main section of the sheet includes columns such as:
- Date: When the vehicle was refueled
- Odometer Reading: Total miles at the time of refueling
- Gallons Filled: Amount of fuel purchased
- Cost per Gallon: Fuel price at the time of fill-up
- Total Cost: Automatically calculated based on gallons and cost per gallon
- Distance Traveled: Difference between the current and previous odometer readings
- Miles per Gallon (MPG): Efficiency calculated based on fuel used and distance traveled
As new rows are added for each fill-up, the template updates the fuel economy metrics in real time.
- Automatic MPG Calculation
The sheet uses built-in Excel formulas to calculate:
- MPG (Miles Per Gallon): Total miles divided by gallons used
- Cost per Mile: Optional field to monitor fuel spending efficiency
These metrics help users understand when vehicle performance changes or if fuel costs are rising disproportionately.
- Visual and Printable Format
The layout is clean and printable, making it useful for:
- Vehicle maintenance logs
- Reimbursement documentation
- Fleet management reporting
- Budget planning
It can be duplicated monthly or used as a continuous yearly log.
Use Cases for Drivers, Businesses, and Fleet Managers
The Gas Mileage Tracker Template can be used by:
- Individual car owners: Monitor personal fuel usage and detect drops in fuel efficiency
- Small business owners: Track business travel expenses across vehicles
- Fleet managers: Maintain consistent mileage records for company vehicles
- Delivery drivers or gig workers: Keep accurate logs for tax deductions and fuel claims
- Travel bloggers or RV owners: Track long-distance travel efficiency
Whether managing a single vehicle or several, this tool adds structure to fuel tracking.
Benefits of Using a Mileage Tracker in Excel
Compared to manual logs or app-based trackers, this Excel template offers:
- Customizable data fields and calculations
- Privacy and offline access—no account or syncing needed
- Auto-updating mileage and cost-per-mile values
- Easy exporting and printing for reports or audits
- Reusability for monthly, quarterly, or annual tracking
It provides clear visibility into fuel expenses, making it easier to control costs.
Download and Improve Your Fuel Efficiency Today
The Gas Mileage Tracker Template in Excel is your all-in-one solution for logging gas usage, calculating MPG, and understanding how your driving habits affect costs. Designed for simplicity and accuracy, it puts fuel efficiency in your control.
Download now and start tracking your mileage with a professional, structured tool.
Explore more vehicle and expense-related tools in our Excel Template Library for budgeting, maintenance, and travel tracking.
